Jobs at UK

ADMINISTRATION ASSISTANT (OPERATIONS SUPPORT)

Required qualifications, skills, experience

Good IT skills and working knowledge of Office software package.
High standard of inter-personal and communication skills, especially in the context of client care.
Proven ability to work on own initiative, under supervision and as part of a professional team.
Preferably previous experience as a legal administrator or in an alternative professional office.
Some training in secretarial practice.
Book keeping knowledge and experience of maintenance of accounts useful.
Punjabi language skills an advantage.

Role

Process all incoming telephone calls promptly, efficiently and helpfully.
Receive and process all visitors to the firm in a helpful, friendly and professional manner.
To prepare mail and enclosures for dispatch and take post to the Post Office.
To make appointments, arrange meetings and to maintain an up-to-date Calendar / Diary for the Firm.
To prepare correspondence and documents through audio-typing and word processing.
To administer filing which will include daily filing and the opening, closing, archiving, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
To prepare the Conference Room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
Project positive image and ethos of Firm at all times.
Maintain confidentiality and security of the Firm’s and its clients’ documentation and information at all times.
Provide direct support to legal staff.
Provide support to other support administrative staff.
To act as relief administrator at any other offices.
Administration of fax, copier, printer, scanner and franking machines.
Undertake clerical, administrative and filing tasks as and when required.
Assist in maintaining accounts ledgers and books.
Keep Reception Area clean and tidy at all times.
Provide refreshments to visitors and staff when required.
To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
Punctuality, attention to detail and pride in work most important qualities.

Salaries

We aim to pay competitive salaries for all posts. In return, we expect dedication, hard work and a total commitment to providing the highest quality of service to clients.